Filling out the Vietnam eVisa application form usually takes only a few minutes, but even small mistakes can lead to rejection. In this article, based on our years of experience, we will share common Vietnam e-Visa application mistakes to avoid, including seven frequent errors that many applicants have made.
What are the common Vietnam e-Visa application mistakes to avoid?
Common Vietnam e-Visa Application Mistakes to Avoid
To help you avoid these pitfalls, here are some of the common Vietnam e-Visa application mistakes to avoid—and how to fix them before they cost you your trip:
Submitting an unqualified passport photo
One of the common Vietnam e-Visa application mistakes to avoid is submitting an unqualified passport photo. Before applying, you must prepare two types of photos:
- A passport-style portrait photo
- Must be clear and high-quality
- Taken within the last 6 months
- Plain background (white or light-colored)
- No glasses, no tank tops
- Face must be fully visible, directly facing the camera
- Do not crop a photo from your passport – it will be rejected
- A passport bio page photo
- Must show the entire page clearly
- The ICAO lines (machine-readable zone) must be fully visible
- Good quality, without glare or blurriness
If your passport photo is disqualified, your passport application may be rejected.
When submitting your application:
- Upload the portrait photo in the first photo field
- Upload the passport bio page photo in the second photo field
Some applicants mistakenly upload two portrait photos or two passport bio page photos. This leads to delays or rejection as the system does not accept incorrect file placements.
Entering incorrect personal information
Based on our experience, applicants often make mistakes in the following fields:
- Last Name (Surname) and Given Name
- Date of Birth
- Passport Number
- Passport Issue Date
- Passport Expiry Date
Even though these fields are automatically filled in based on your uploaded passport, it is crucial to double-check them to ensure accuracy in order, spelling, and format.
- Match your name exactly as it appears on your passport (including order and spacing).
- Do not use special characters in your name (e.g., accents or symbols).
- Ensure date formats are correct: Use DD/MM/YYYY, not MM/DD/YYYY.
- Enter your full passport number exactly as it appears on your passport.
Important: If your visa is issued with incorrect details, you will not be allowed to enter Vietnam. Double-check all information before submitting your application!
Common Vietnam e-Visa application Mistakes To Avoid
Providing a fake or incorrect residential address in Vietnam
When applying for a Vietnam eVisa, you must provide details about your accommodation in Vietnam. The Vietnam Immigration Department may verify this information by checking with your hotel or host.
- Use a real hotel or accommodation address that you have actually booked.
- Double-check the spelling and details of the accommodation name and address.
- If staying with a friend or family member, ensure their address is accurate and up-to-date.
Misunderstanding visa validity and expiry date
One of the common Vietnam e-Visa application mistakes to avoid is assuming that the eVisa becomes valid only upon entering the country. Many travelers make this error and arrive in Vietnam close to their visa’s expiration date—leaving them with a much shorter stay than anticipated.
In reality, your eVisa is valid starting from the arrival date you selected during the application process—not the date you actually enter Vietnam. You cannot enter before that start date, but you can enter on or after it. However, if you delay your entry too long, you’ll lose valuable time from your permitted stay. Since eVisa extensions are rarely granted, careful planning is essential.
This is the effective arrival date and validity period of the Vietnam e-Visa.
Thus, plan your travel dates carefully and ensure your visa validity covers your intended stay. Book flights accordingly so you don’t waste valuable visa days. If unsure, apply for a visa with a later start date to give yourself flexibility.
Applying while already in Vietnam
Please be noted that the Vietnam e-Visa must be applied for while you are outside Vietnam. If you submit your application while still in Vietnam, it will not be approved. If you need to extend your stay, you must exit Vietnam first before applying for a new eVisa.
Tip: Apply for your new eVisa before re-entering Vietnam and ensure you are outside the country at the time of application. Plan ahead if you intend to stay longer, as eVisa extensions are rarely granted.
To avoid delays or rejections, be aware of the common Vietnam e-Visa application mistakes to avoid—such as applying while still in Vietnam, uploading incorrect documents, or providing inaccurate travel dates. If you’re in a rush, consider using an emergency eVisa service (if available) for faster approval after leaving the country.
Skip applying visa for accompanying children
Many parents mistakenly add their children to their own eVisa application even when the children have their own passports. This causes a serious problem because the children’s names appear on the parent’s visa, but they do not actually have a valid visa to enter Vietnam.
- If your child is listed in your passport, you can include them in your eVisa application under the section “Under 14 years old accompanying child(ren) included in your passport.”
- If your child has their own passport, they must apply for a separate eVisa, just like adults.
Under 14 years old accompanying child(ren) included in your passport.
Finally, check your child’s passport status before applying. If your child has their own passport, apply for a separate eVisa. Do not include your child in your application unless their name is actually in your passport.
Ignoring online status tracking and updates
Many applicants assume that their eVisa result will be automatically sent to their email since the process is online. Others may not even realize they need to check their application status manually.
After three working days, you must visit the Vietnam Immigration Department’s website to check if your eVisa has been approved. To track your application, you will need your registration code, email, and date of birth.
How to Avoid These
To avoid delays, rejections, or travel disruptions, make sure to take two essential steps when applying for your Vietnam eVisa: double-check all your information and be aware of the common Vietnam e-Visa application mistakes to avoid.
Carefully fill out the application form
Follow these key tips to ensure your application is processed smoothly:
– Double-Check your personal information: Carefully enter your name, passport number, and date of birth exactly as they appear on your passport.
– Provide accurate travel details: Ensure that your purpose of visit, arrival and departure dates, and entry port are correct.
– Pay attention to passport validity: Remember that your passport must be valid for at least six months beyond your entry date into Vietnam.
– Check photo requirements: Follow the official size, resolution, and background guidelines for your passport photo. Do not crop a photo from your passport. Review your application before submission: Spending a few extra minutes double-checking all entered details before submitting your application.
Use a Trusted Vietnam-Visa Service
Applying for a Vietnam eVisa on your own can be stressful, especially if you’re worried about making mistakes. By using Wolo Tours’ eVisa service, you can enjoy a hassle-free experience with guaranteed support throughout the process.
– With Wolo Tours, you will:
- Have all your details checked: Your full name, date of birth, gender, passport number, expiry date, and nationality will be carefully reviewed to avoid errors.
- Receive expert advice: Get guidance on the correct visa type and validity based on your travel plans.
- Get answers to any doubts: Have your questions about the eVisa process clarified by experienced professionals.
- Stay updated on your application status: You won’t need to manually check for updates—Wolo Tours keeps you informed.
- Receive immediate assistance for any issues: If any problem arises with your eVisa application, Wolo Tours will help you resolve it quickly.
For a smooth and stress-free Vietnam eVisa application, choose Wolo Tours and avoid unnecessary delays or rejections! To help you, we’ve outlined common Vietnam e-Visa application mistakes to avoid so you can submit your application correctly. If you need further assistance, even if you’ve made a mistake on your eVisa application, feel free to contact us!
